Guides · For manufacturing units
How to track job cards on chat, without typing
To track job cards with Kyrra, your team keeps doing what it already does, and adds a photo and a voice note. When an order starts, someone photographs the job card. At each stage, the person doing it sends a short voice note on WhatsApp. Kyrra keeps every order’s stage on record and tells you what’s stuck.
What goes wrong today?
The job card is the only record, and it lives on paper. It moves from cutting to stitching to finishing, and somewhere it gets folded, stained or left on the wrong table. Then nobody knows where the order is without walking the floor or calling the master. We wrote about this in what breaks when a job card goes missing.
How does it work with Kyrra?
On the floor:
- When an order is cut, the supervisor sends a photo of the job card. Kyrra reads the order number, the item, the quantity and the due date, and saves them.
- At each stage, the person doing it sends a voice note or a message. “Order 214, stitching done, 120 pieces.” Or in Hindi: “214 ki silai ho gayi, 120 piece” (stitching for 214 is done, 120 pieces).
- Kyrra saves it and replies in the same language, so they know it heard right.
- If something doesn’t match, like 120 pieces stitched when 150 were cut, Kyrra asks before saving.
For the owner:
- Ask anything, any time. “Where is order 214?” “What’s due on Friday?”
- Choose a time for a daily summary of what’s stuck, like 6 pm.
- Ask Kyrra to tell you when something happens: “Tell me when 214 reaches packing.”
| Who | Sends | What Kyrra does |
|---|---|---|
| Supervisor | Photo of the job card | Saves the order, quantity and due date |
| Karigar or master | Voice note at each stage | Moves the order to that stage |
| Owner | A question | Answers from the record |
Staff with Bluetooth earbuds can say “Hey Kyrra” and speak the update without touching the phone, which helps when their hands are busy.
What does the owner see?
A record of every order and its stage, built from what the team says. You see what moved today, what hasn’t moved in days, and who touched it last. You stop calling the master to ask, and the master stops being the only person who knows.
What else should I know?
- Keep Tally for billing and GST, as today.
- It takes photos, voice notes, messages and spreadsheets.
- It doesn’t guess. A smudged number or an unclear voice note gets a question, not a guess.
- We set each unit up in person, starting with how your work actually moves.
See also how to track karigar work and piece counts, how to follow up on raw material, how to track dispatch and why instructions get lost on the shop floor. To compare paper, apps and chat, read paper job cards vs an app vs chat. New to Kyrra? Start with about Kyrra and how Kyrra works.
Questions owners ask
Do we have to stop using paper job cards?
No. Keep the paper card moving with the work. Your team sends a photo of it when it starts and a short voice note at each stage, and Kyrra keeps the copy that can’t go missing.
What if a karigar can’t read or write?
They don’t need to. A voice note in their own language is enough, like “cutting done, 34 pieces”. Kyrra replies in the same language, so they can check it heard them right.
Can Kyrra read handwritten job cards?
It reads photos of job cards and saves what they say. Handwriting can be hard, so when Kyrra isn’t sure of a number or a name, it asks instead of guessing.
Who can update an order’s stage?
Everyone on the team can. Routine updates like “stitching done” are saved straight away. Anything unusual, like a changed quantity or due date, waits for one tap from the right person.
How do I find out which orders are late?
Ask Kyrra on chat, for example “which orders are due this week and not yet in finishing?”. You can also get a short summary of what’s stuck every day at a time you choose.
Is this ready for manufacturing units today?
Kyrra is live in India, and we set each unit up with the team in person.