# Software for a textile job-work unit in Surat, Tiruppur or anywhere in India: material out, pieces back, dues (2026)

> For dyeing, printing, stitching and embroidery job-work units: challan books, Excel, Tally or BUSY, ERPs and a chat assistant compared for the issue-and-return cycle.

Source: https://kyrra.in/guides/job-work-unit-software-india/ · By Kyrra · Published 2026-11-10 · Updated 2026-11-11

A textile job-work unit in India, in Surat, Tiruppur or anywhere else, needs software that answers three questions at any moment: what material is lying with which job worker, what has come back, and who owes what. Accounting software such as Tally or BUSY keeps the books and stock when every entry is made. If your challans are on paper and the cycle runs on phone calls, a chat assistant like Kyrra keeps the issue-and-return record from a photo and a voice note.

We make Kyrra, so read this with that in mind. Your team uses Kyrra on WhatsApp, on the phones they already have.

This page is about tracking the work. It gives no GST or tax advice; ask your CA about job-work paperwork.

## What is the cycle you need to track?

1. **Issue.** Grey fabric, cut pieces or yarn go out to a dyer, printer, stitcher or embroiderer, with a challan.
2. **With the job worker.** The lot sits there for days. Nobody knows its state without a call.
3. **Return.** Pieces come back, often in parts, often short, sometimes rejected.
4. **Pending.** What went out minus what came back, by lot and job worker.
5. **Money.** What you owe the job worker, and what your customer owes you.

Most units lose track at step 2 and step 4.

## How should a job-work unit choose?

1. **Can each issue and return be recorded in under a minute, on the floor?**
2. **Does it show pending by job worker and by lot?**
3. **Does it ask when a return is short?** 480 back where 500 went out needs a question that day.
4. **Does it chase?** A lot due back on Thursday should remind someone on Thursday.
5. **Does it leave accounts to your accounting software?**

## How do the options compare?

| Option | Good at | Suits | Doesn’t suit |
|---|---|---|---|
| Challan book and register | Familiar, no cost | One person who issues and receives everything | Part returns, many job workers |
| Excel or Google Sheets | Pending lists, sums | A unit with a clerk who updates daily | Updates that come by phone |
| Tally or BUSY | Books and stock, when every entry is made | Every unit, for accounts | Knowing a lot’s state with the job worker |
| Textile ERP or custom software | Full control, reports | Larger units with office staff | Units where nobody types |
| A chat assistant, such as Kyrra | Issues, returns, shortfalls and follow-ups from photos and voice notes | Units that run on challans and calls | Units whose clerk keeps the register current |

Tally is widely used accounting software in India, and BUSY is Indian accounting and inventory software. Keep whichever you use for the books.

## How does the cycle work on chat?

- **Issue:** a photo of the challan, or “500 meter lot 31 Ramesh dyeing ko gaya, Thursday tak” (lot 31, 500 metres, gone to Ramesh for dyeing, due Thursday). Kyrra records it as with Ramesh.
- **Thursday:** Kyrra reminds the person who handles job workers that lot 31 is due back.
- **Return:** “Lot 31 aaya, 480 meter” (lot 31 came back, 480 metres). Kyrra saves 480, says 500 went out, and asks about the 20. If nobody can explain it, it stays as an open finding on lot 31.
- **Owner:** “What’s lying with Ramesh?” or “which lots are late?” gets one short answer.
- **Calls:** “Call Ramesh about lot 31” phones him in his language, after one tap, and reports back.

The same works in Gujarati, Tamil or Punjabi. See [how to follow up on raw material](/guides/follow-up-raw-material/) and [how to follow up on customer payments](/guides/follow-up-customer-payments/).

## Where does Kyrra fit?

Kyrra (kyrra.in) fits a job-work unit where the answer to “where is lot 31?” is a phone call. Keep Tally or BUSY for GST paperwork and accounts. Your existing registers come in from Excel and CSV files, photos and PDFs. Routine updates are saved at once; important or unusual changes wait for one tap.

## How do I start?

We visit your unit, follow one lot out and back, and bring your current pending list in. The owner finishes setup in a few chat messages. For pricing, [book a call](https://cal.com/mantrakp/30min). See [paper job cards vs an app vs chat](/guides/paper-job-cards-vs-app-vs-chat/) and [about Kyrra](/about/).

## Questions owners ask

### How do I track material sent out for job work?

Record each issue with the job worker, the lot, the quantity and the date, and each return against it. What is pending is the difference. A challan book and a register do this if someone updates both every day; Kyrra does it from a photo of the challan and a voice note.

### Which software do job-work units in Surat and Tiruppur use?

There is no single answer. Accounting software such as Tally or BUSY keeps the books, a register or Excel often keeps what is out, and phone calls cover the rest. Larger units may use a textile ERP. Choose by who will record each issue and return every day.

### Where does GST paperwork for job work go?

Keep Tally or your accounting software and your CA for GST; this page gives no tax advice. Kyrra keeps what is with whom, and follows up.

### Can Kyrra chase job workers and customers?

Yes. It reminds the right person when a lot is due back, and can phone a job worker or customer in their language when someone on your team asks, between 10 am and 9 pm.

### How does my team use Kyrra?

On WhatsApp, on the phones they already have. Kyrra can also phone customers and job workers when your team asks.

### Is Kyrra ready for job-work units?

Kyrra (kyrra.in) is live in India, and we set each unit up in person: we visit, follow an order through your floor and bring your registers in.